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Circulars

 

DBE Circulars AND Policies

 *  Covid19_Manual.pdf 2020/09/03 305 KB
 *  Circular IM36 of 2019 - Pledge for NSC exam.pdf 2016/11/16 355 KB
 *  Circular 35 of 2016 - Gr10 & Gr11 Mark Adjustments 2016/11/16 1.20 MB
 *  Circular 03 of 2015 - Gr7-9 Mark Adjustments 2015/10/09 1.25 MB
 *  NATIONAL GUIDELINE ON ECD 2021 2021/01/23 633 KB
 *  ECD Annual survey 2021 Blank 2021/01/23 721 KB
 *  Registration Form of Learners for Home Education 2019/01/30 448 KB
 *  DBE Data Dictionary 2010/01/30 795 KB
   

EMIS Circulars
 
NoDateDescriptionDownload
LTA3-20252025-03-18Reporting on Reading Proficiency Gr 1-3
LTA2-20252025-03-18Reporting on Reading Proficiency Gr 4-7
MG17-20242024-12-05Online Weekly LURITS Submission for all schools in 2025
MG16-20242024-11-29Year End Learner Promotion 2024
MG15-20242024-11-29Mark Adjustment and Condonation (Gr4-9)2024
MG17-20232023-11-29Mark Adjustment(Gr4-9) and Year End Learner Promotion 2023
MG16-20232023-11-29Online Weekly LURITS Submission for all schools in 2024
MG13-20222022-12-06Online Weekly LURITS Submission for all schools in 2023
MG10-20222022-10-302022 Mark Adjustment Gr4-9 and Year End Learner Promotion on SA SAMS
IM19-20222022-08-18Rewrite of Gr 12 Tourism PAT
C2-20222022-01-26LTSM Circular on MOP-UP textbook order
IM03-20222022-01-24Gr 12 Registered Subjects
IM01-20222022-01-22Systemic Evaluation
MG8-20212021-12-13Online Weekly LURITS Submission for all schools in 2022
C7-20212021-11-192021 Mark Adjustment Gr4-9 and Year End Learner Promotion on SA SAMS
EI45-20212021-11-04Corrections of Marks captured Gr 12 Life Orientation and Dramatic Arts
IM27-20212021-10-06Corrections to Internal Memo 27
E25-20212021-09-24COMMITMENT AGREEMENT 2021 NSC EXAMINATION
EA16-20212021-08-29PARTICIPATION IN THE PLEDGE SIGNING CEREMONY
MG24-20202020-12-07Online Weekly LURITS Submission for all schools in 2021
E2-20202020-07-06NSC Aplications for Concessions
E06-20202020-06-30Gr12 NSC Preparotory Exam Time Table
IM38-20192019-11-25Mark Adjustment for Gr 10 to 11 in Maths and Science
MG14-20192019-11-21Year End Learner Promotions - 2019
MG13-20192019-09-23Online Weekly LURITS Submission for all schools in 2020
MG09-20192019-05-21SA-SAMS Compulsory Data Fields
MG08-20192019-05-17Compulsory Capturing of Deworming information all primary schools
MG07-20192019-05-17Data Quality Audit - 2019
MG12-20182018-11-05Online Weekly LURITS Submission for all schools in 2019
MG13-20182018-10-31Year End Learner Promotions - 2018
MG23-20172017-11-24Year End Learner Promotions - 2017
MG19-20172017-11-23LURITS Weekly Data Submission for all Schools (Incl SNE) for 2018
MG20-20172017-11-06Annual Academic Performance Report (All Public Schools) - 07 December 2017
MG17-20172017-10-06SA-SAMS Standard Operations and Procedures - v4
MG8-20172017-10-03Consequance Management for Non Compliance - SA-SAMS Data
MG16-20172017-10-02HOD School Consequence Management
MG4-20172017-02-03SA-SAMS Standard Operations and Procedures - Version 3
MG3-20172017-02-03Annual Survey for ECD Institutions - 01 March 2017
MG22-20162016-11-30LURITS Data Weekly Submission for all Schools (Incl SNE & Independent) for 2017
MG20-20162016-11-09Annual Report Submission for All Public Schools - 08 December 2016
MG10-20162016-10-19SA-SAMS Standard Operations and Procedures
MG14-20162016-10-18Standardisation of SA-SAMS Reports to Prevent Duplicate Requests
MG4-20162016-02-23SAMS January Monthly Submissions
MG3-20162016-02-01Snap Survey for CLCs - 01 March 2016
MG19-20152015-11-17Year End Learner Promotions - 2016
MG18-20152015-11-16LURITS Data Submission for all Schools (Incl SNE) for 2016
MG13-20152015-07-13Learner Registration and Admissions at Ordinary Public Schools for 2016
MG9-20152015-05-29Data Quality Audit - SA-SAMS Data 2015/2016
MG10-20152015-05-29AET Annual Survey for Public and Independent Centres - 12 May 2015
MG5-20152015-03-09SA-SAMS Data Verification - Correct with Immediate Effect
MG3-20152015-02-04Annual Survey for ECD Institutions - 03 March 2015
MG2-20152015-02-04Snap Survey for AET Centres - 03 March 2015
MG1-20152015-02-04Education Response to HIV and AIDS With SurveyForm
MG29-20142014-11-24SA-SAMS Patch October 2014 v14.3.0
MG25-20142014-11-12LURITS Data Submissions for All Public (Incl SNE) and Independent Schools for 2015
MG21-20142014-08-08Electronic Submission
MG18-20142014-07-03SA-SAMS Patch v14.1.0
MG16-20142014-06-17Post Provisioning SA-SAMS Data Submission - 25 July 2014
MG9-20142014-04-06AET Annual Survey for Public and Independent Centres - 14 May 2014
MG8-20142014-02-20SA-SAMS Patch v14.0.0
MG7-20142014-02-14Monthly SAMS Data (All Schools) - 28 March 2014
MG2-20142014-01-22Annual Survey for ECD Institutions - 04 March 2014
MG1-20142014-01-22Snap Survey for AET Centres - 04 March 2014
MG42-20132013-10-11LURITS Data Submissions for All Schools (Incl SNE) for 2014
MG41-20132013-10-1110th Day All Schools - 28 January 2014
MG37-20132013-09-12SNE Annual and Survey Utility v2.1 - 05 September 2013
MG38-20132013-09-11Learner ID Numbers Mandatory on SA-SAMS January 2014
MG32-20132013-08-16SA-SAMS Patch v13.5.0
MG19-20132013-06-18SA-SAMS Patch v13.4.2
MG5-20132013-02-06Annual Survey for Ordinary Schools - 05 March 2013
MG2-20132013-02-06Annual Survey for ECD Institutions - 05 March 2013
MG64-20122012-10-25LURITS Data Submission for all Schools (Incl SNE) for 2013
MG61-20122012-10-23Snap Survey for Ordinary Schools - 22 January 2013
MG60-20122012-10-23ICT Infrastructure Survey for all Schools (Incl SNE) - 07 December 2012
MG30-20122012-09-05Standardisation of SA-SAMS Reports (avoid duplication)
MG29-20122012-09-05Standardisation of SA-SAMS (report on the same data source)
MG25-20132012-07-16Term Marks 2nd Quarter and Quarterly Attendance
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LTSM Catalogues

 *  DBE LTSM Catalogues 2020 2020/12/01 9.04 MB
   

Data Driven Districts

 *  How to fill in the DDD User Access Form 2025/02/11 308 KB
 *  DDD 2.0 User Application Form 2024/11/01 2.00 MB
 *  How to login to DDD for the first time 2024/11/05 466 KB
 *  How to login for a returning User 2024/11/05 315 KB
 *  How To Register For DDD Webinars 2024/11/01 2.00 MB
 *  How to reset your DDD password 2024/11/05 597 KB

Early Childhood Development

 *  National Guidline on ECD 2018 2018/01/23 258 KB
 *  Blank ECD Annual Survey Form 2018/01/23 838 KB

SA–SAMS Modernisation

 *  SA–SAMS Modernisation User Requirements Specification Version: 1.0 2016/01/29 8.41 MB

EMIS Presentations

 *  EMIS The way forward 2016/02/15 1.98 MB
 *  EMIS SAMS PROCESSES 2016/02/15 0.39 MB
 *  SAMS Submission Upload Network Process 2016/02/15 0.17 MB
 *  SA-SAMS flow diagram 2016/02/15 0.13 MB
 *  SA-SAMS 2016/02/15 4.57 MB
 *  Finance 2016/02/15 0.39 MB
 *  FARM SCHOOLS PRESENTATION 2016/02/15 0.21 MB
 *  EOS, Portal, Warehouse, SchoolFinder 2016/02/15 3.37 MB
 *  PostProvisioning and LURITS 2016/02/15 2.21 MB
 *  EMIS Portal Data Websites 2016/02/15 5.76 MB
 *  LTSM / Bookprovisioning 2016/02/15 2.75 MB
 *  SA-SAMS and EMIS Standard Operations and Procedured MG2-2016 2016/02/15 0.34 MB

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  Free State Department of Education   16th Floor, Free State Provincial Government Building
  Free State School Finder   55 Elizabeth Street, Bloemfontein
  Department of Basic Education  
  EMIS Online tel: +27(0)51 404 8335       e-mail: emis@fseducation.gov.za