School Errors/Omissions

• Curriculum Related Data
• Maintain Learner Progress Reports
• Maintain Progress Report Cycles
• Add Cycle and complete the form
  
  »»» Tip: Remember that No should be checked for terms 1 to 3 and Yes for term 4.

• Educator and/or Staff Attendance up to Submission/Current Date is less than 80% Complete
• Human Resource Information --> Maintain Weekly Educator/Staff Attendance
• Select a Year --> Select a Term --> Select a Friday --> Confirm Attendance is Saved

• Make sure your Mutigrade Class selection and number of Mutigrade Classes are correct
• Go to School Information -> Survey Details to correct

• General School Information --> School Details --> E-Mail Address

• General School Information --> School Details --> 1st Telephone

• Learner Attendance up to Submission/Current Date is less than 80% Complete
• Learner and Parent Information --> Learner Attendance Data Menu --> Maintain Weekly Learner Attendance
• Select a Term --> Select a Week --> Confirm all Classes are Blue (Attendance is saved)

• Go to Educator Information
• Make sure the school only has one Actual Principal Selected
• Make sure the school only has one Acting Principal Selected

• To view the errors go to Export Data
• Export NCS Exam Registration Data
• Continue
• Choose grade and view export data
• All fields in red must be corrected at View Update Learner Info
• Scroll to the right and make sure that the Exam Year is the Current Year.
  (If it is not, but all other information is correct, go to learner and just update and save again.)
  
  »»» Tip: The NSC Exam Screen can also be accessed through number 27 in Learner and Parent Information.
  »»» Tip: The following fields can be ignored: Email; Endorsement Type; Cell Phone No; Tel No.
  »»» Tip: The Print Details button will print a report for each learner, so the information can be handed out and checked.
  

• View/Update Learner and assign class

• Human Resource Information
• Educator Information
• Add New Educator

• General School Information
• School Details
• Select either a Staff Member or Educator as the EMIS Officer
• Update

• Learner and Parent Information
• Demerits and Merit Module
• Manage Learners Demerit/Merit
• Double Click Learner
• Add Record
• Save

• Add Learners under Learner Information

• Add Learner ID Number/s

• Learner and Parent Information
• Maintain Weekly Learner Attendance
• Select Term, Week and Class then complete attendance

• Physical Resources
• Learner Support Materials
• Select Subject Area
• Select Item
• Issue/Remove LSM Item
• Complete Issue Stock Fields
• Save Stock Issue

• There are many possible reasons
• Download Feedback Files by Logging in to the FSDoE School Portal, go to SA-SAMS Help --> Lurits Feedback Files
• Please contact EMIS at 051-4048088 if no feedback files were received.

• The Classes at the school can't be more or equal to the number of learners
• General School Information --> Class Information

• View/Update Learner
• Additional Details, make the appropriate selection.

• Add Parents to Learners.

• On learner Information a list can be printed for Learners without parents
• To correct this, click on learner Add Parent or Search for Parent
  (if there is a sibling already allocated to a parent)

• General School Information
• Setup School Days 

• Human Resource Information
• Educator Information
• Assign Register Class

• Curriculum Related Data
• Maintain Learner Progress Reports
• Enter Learner Report Cycle Results

• Curriculum Related Data
• Maintain School Based Assessment
• Enter Learner SBA Results

• Governance Information
• Maintain SGB Members

• Human Resource Information
• Maintain Weekly Staff Attendance

• Will only appear if there are no Subjects in the Database
• This error will be discontinued in future

• Majority of Secondary Schools are Exam Centres
• Go to School Information -> Survey Details to correct

• There should be a Quarterly Test registered for each of terms 1, 2 & 3 for grades 3, 6 and 9 in Mathematics and Home Languages.
• Go to Maintain School Based Assessment.
• School Based Programme of Assessment.
• Select Grade and Subject, then click on Add new
• Task Make sure that Common Test/Task checkbox has been ticked and complete the form.
• For more assistance, refer to the Power Point presentations on your latest CD.
  

»»» Tip: Remember, each year ONLY CERTAIN SCHOOLS write Quarterly Tests.  Please ignore if not applicable.